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Governance

Faculty Council

The Faculty Council is responsible for the academic governance and approval of new programs and courses, policies of the Faculty including admissions to the Faculty, academic standards, curriculum and degree requirements, and long-range academic planning. Faculty Council is established by the UOIT Academic Council and operates under delegated authority from Academic Council. The rules, procedures, membership and other details regarding Faculty Council are outlined in the appropriate section of the UOIT Administrative Code. The Chair of Faculty Council is identified to be the Dean or his/her designate.

A majority of the members of the Faculty Council of the Faculty of Engineering and Applied Science must be licensed engineers in Canada. If the normal procedures used to establish the membership of Faculty Council result in a membership that does not include a majority of engineers licensed in Canada, the Chair of Faculty Council will recommend to Faculty Council sufficient members of Faculty Council to be non-voting members, so as to ensure that a majority of voting members of Faculty Council are licensed engineers in Canada. Only non-licensed faculty members would be subject to becoming non-voting members of Faculty Council. The recommendation will be voted upon by the faculty members who are licensed professional engineers in the Faculty of Engineering and Applied Science.

Meetings are scheduled at a minimum of once per quarter, or at the discretion of the Council Chair.

Faculty Council Executive Committee

In addition to the Faculty Council, Academic Council has mandated an Executive Committee of the Faculty. The responsibilities of the committee are to:

  • Organize the regular ongoing business of the Faculty Council, including the preparation of the agenda for all regular and special Council meetings and for faculty meetings and retreats;
  • Exercise the powers of Faculty Council for what are normally considered routine administrative matters;
  • Receive and review reports and recommendations from Faculty Committees prior to their submission to the Faculty Council at its regular meetings, including oversight to ensure any matters pertaining to undergraduate programs meet the standards required by the Canadian Engineering Accreditation Board;
  • Present to the Faculty Council, normally at the last regular meeting in June of the academic year, a list of members for Faculty Committees for the coming year;
  • Make recommendations to the Faculty Council as may be necessary from time to time regarding the establishment of Ad-Hoc Committees of Faculty Council;
  • Serve as the Advisory Committee to the Dean;
  • Collect nominations and volunteers each year by the first week of June from faculty members for membership on the standing committees in the following academic year. The Dean subsequently appoints committee memberships, which are brought to Faculty Council for information.

Faculty meetings

Faculty meetings provide the forum for dealing with matters that relate specifically to the management of the Faculty, programs, personnel and resources.  They are less formal in structure than Faculty Council meetings, although minutes are recorded, and it is possible for items to be approved, as long as they relate to Faculty management. Meetings are held at the discretion of the Dean and provide an opportunity for issues to be discussed with faculty members.

Department council

The Faculty is currently organized into two Departments, and corresponding to these, there are two Department Councils:

  1. Automotive, Mechanical and Manufacturing Engineering (AMME)
  2. Electrical, Computer and Software Engineering (ECSE)

The responsibilities of the Department Councils are to (each for their respective Department group):

  • Make recommendations with respect to policy matters pertaining to the quality, standards and offering of courses and undergraduate program delivery.
  • Make recommendations for effective operation of the undergraduate teaching labs.
  • Make recommendations on all types of resources, including space, staffing and areas of future hiring for faculty members.
  • Make recommendations to graduate committee with respect to new graduate programs/courses, and modifications of graduate programs/ courses, regarding quality, learning strategies and any other program related requirements.
  • Ensure that all programs and program changes meet the standards required by the CEAB and to coordinate the collection of materials as needed for CEAB accreditation purposes.
  • Monitor student performance issues and make recommendations pertaining to procedures and guidelines aimed at improving academic performance of undergraduate students in the programs.
  • Make recommendations on matters involving academic probation and suspension, including policies on how to improve the academic performance of students on probation or suspension.
  • Coordinate the software and IT requirements for student needs in the program. This includes planning for the acquisition of software, discussing the requests by faculty members in the programs, and maintaining an up-to-date inventory of software and its usage.
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